appointment letter

What Is an Appointment Letter? 

An appointment letter is a formal document issued by an employer to a newly hired individual, officially confirming their employment and outlining the terms and conditions of the job. This letter serves as a crucial element in the hiring process, providing clarity on the position, start date, compensation, working hours, and other relevant details. It typically includes information on company policies, expectations, and any additional documentation required for the onboarding process. The appointment letter acts as a legally binding contract between the employer and the employee. It sets the foundation for a professional relationship and ensures both parties know their rights and obligations. This document serves as a formal acknowledgment of the job offer and establishes a framework for a smooth transition into the new role within the organization.

Appointment Letter Sample 

Dear [Employee’s Name],

Subject: Appointment Letter

We are delighted to extend our warmest congratulations on your selection as [Job Title] at [Company Name]. Following a rigorous evaluation process, your qualifications and experience have made you the top choice for this role

We are pleased to offer you the position with an anticipated start date of [Start Date]. As a member of our team, your primary responsibilities will include [Brief Job Description]. You will report directly to [Supervisor/Manager’s Name].

Your compensation for this position will be [Salary], payable [Monthly/Bi-weekly], and you will be eligible for [benefits, if applicable]. You are expected to adhere to the standard working hours of [Working Hours] and comply with all company policies and procedures.

To formalize your acceptance of this offer, please sign and return a copy of this letter by [Acceptance Deadline] via email to [HR Contact Email].

We look forward to your positive contribution to our organization. Please feel free to contact [HR Contact Name] at [HR Contact Phone] or [HR Contact Email] for any further clarification or assistance.

Once again, congratulations on your appointment. We are eager to welcome you to our team.


[Your Name]

[Your Title]

[Company Name]

[Contact Information]

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